When the chair asks "Who's taking the minutes?", most people look away and try to avoid all eye contact until somebody - usually the most junior in the room - either volunteers or "is volunteered". For many, taking the minutes is worse than having to report on decisions or give a presentation. But why?
First of all, if you're the one who's taking the minutes, you have
to concentrate - all the time! Also, if you haven't been concentrating
- and you forget something in the minutes - everyone will know.
Secondly, they are time-consuming to write - especially if they have to be in English.
Although we can't make taking minutes any more fun - we can give you the chance to practise — and learn — some of the vocabulary you'll need to write formal minutes. We hope you enjoy the test.
Drag a line
Create expressions that are used in the minutes by dragging a line from a word on the left to the correct word on the right.
Type the answer
Read the definitions, and then type the missing two words into the box. You should use the expressions you created in the exercise above.
If everyone in the meeting agrees that the minutes from the last meeting are correct they accept the minutes as a ...
If, however, somebody disagrees with the minutes or wants to add a
comment about the last meeting or comment on the minutes for the last
meeting, they are added to the next minutes under this heading.
These elements refer to the topics that were discussed in the meeting. They should match those on the agenda and should come in the same order. What are they called?
If something comes up that wasn't on the agenda, it's included in the minutes under this heading.
Normally, somebody checks the minutes and then signs them to show that
they are correct. After which expression does the person sign?